As a business owner, why should you be concerned about the way you share data that you hold?
What is Personal Data?
Personal data is not just name, address, and telephone number. It also includes photos, audio, video (including CCTV), phone call records, correspondence and web browsing history. In addition, it is not just computer files, this data can be on paper, tape, key drives or even a post-it note. Personal data also includes medical reports and financial reports.
What is Data Processing?
“Data Processing is almost anything you can do with data, including collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.”
Who can Request Data?
Anybody can request a copy of all data you hold relating to them within your organisation. However, they can only request their own data and you must supply it free of charge and within a month.
What is a Data Breach?
A personal data breach means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise. You could be guilty of this if you share documents or video footage that has not been carefully redacted to the person. Providing information to an unauthorised person can result in fines and further issues.
Prevent by Redacting
Prevention is the best option. Ensure that any documents or video footage you supply is compliant with GDPR by having it redacted professionally. Datascan Redaction Services can redact CCTV footage, paper documents and digital documents to keep you compliant. Talk to our expert team today to find out more.
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